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Planning and finance Seydullaev Anvarbek Tolibekovich |
OBJECTIVES OF THE PLANNING AND FINANCE DEPARTMENT:
- Organizing the department’s overall activities and staff workflow;
- Developing department work plans and ensuring their implementation;
- Coordinating the activities of relevant units within the educational institution in alignment with the department’s objectives;
- Ensuring compliance with the laws of the Republic of Uzbekistan on education; decrees, directives, and resolutions of the President; resolutions of the Cabinet of Ministers; decisions of the Board, orders, instructional letters, and official communications (telexes/telegrams) from the Ministry of Higher and Secondary Specialized Education; as well as orders issued by the Institute’s Rector;
- payment of monthly salaries to newly hired faculty and staff based on the Unified Tariff Scale of the Republic of Uzbekistan;
- preparation and securing of approval—in the prescribed manner—for expenditure estimates funded by the State Budget and the Institute’s contracts;
- ensuring that the salaries of faculty and staff are determined in accordance with legislation;
- ensuring the timely preparation and approval of estimates regarding adjustments to salaries and other payments, based on Decrees of the President of the Republic of Uzbekistan and Government decisions;
- ensuring the planning and financing of the Institute’s activities in accordance with applicable regulations;
- developing staffing schedules within the limits of the state budget and the Institute’s extrabudgetary funds, and securing their approval in the prescribed manner;
- determining the job requirements and workload for each employee based on the staffing schedule and in compliance with established laws and other legal acts;
- organizing the preparation of budget estimates, contracts, and commercial agreements, and monitoring their execution;
- Monitor the compliance of expenditures related to personnel and travel orders with the Institute’s approved budget; • Organize the preparation of quarterly and annual reports and ensure their timely submission to the Ministry of Agriculture;
- In-depth knowledge of information and communication technologies;
- Adherence to the Institute’s internal regulations, rules of conduct, and dress code requirements.
Must know:
Understanding the essence of laws, decrees, directives, and resolutions of the President of the Republic of Uzbekistan, resolutions of the Cabinet of Ministers, decisions of the Board, orders, instructional letters, modemograms, and telephone messages from the Ministry of Higher and Secondary Specialized Education, as well as orders issued by the Institute’s Rector. Qualification requirements:
- Professional and organizational capabilities required for a leadership position in higher education institutions; experience and a track record in a leadership role within the education sector; and relevant knowledge and skills aligned with the specific area of activity and scope of authority.
- Exemplary personal qualities—intellect, culture, leadership, creativity, courtesy, organizational skills, initiative and entrepreneurial aptitude, a sense of responsibility, independent decision-making and conduct, decisiveness, and the ability to ensure the achievement of the institution’s strategic goals;
- Higher education degree;
- At least 3 years of effective work experience in the department’s field of activity.
Economist, Planning and Finance Department (Category II) – Job Responsibilities:
- Collection and analysis of information required to prepare all financial estimates for the Institute;
- Analysis of budgetary and extra-budgetary funds by expenditure category;
- Implementation of measures to ensure the targeted, proper, and efficient use of budgeted funds and to prevent unnecessary expenditures;
- Maintenance of the staff register for administrative and facilities personnel, recording personnel-related orders, and reconciling data with the Human Resources Department;
- Preparation of monthly and annual reports (Form 1-T “Labor”) and their submission to statistical authorities by the established deadlines, signed by the Department Head and the Rector;
- Service Form 1: Preparation of monthly and annual reports and their submission to regional and municipal statistical agencies and the regional health department by the established deadlines, signed by the department head and the rector;
- Prepare and submit quarterly and annual budget reports—along with supporting schedules (covering staff categories and the payroll fund)—to the department head on a monthly basis;
- Obtain the monthly staff timesheet, calculate working hours for reporting purposes as well as primary and concurrent employment units, and forward this data to the accounting department on a monthly basis;
- Preparing salary schedules for administrative and support staff and senior research fellows, as well as the budget-funded staffing plan in light of salary increases; calculating state-funded scholarship amounts and preparing estimates for other expenses;
- carrying out lawful assignments from the department head;
- possessing in-depth knowledge of information and communication technologies;
- adhering to the Institute’s internal regulations, code of conduct, and dress code standards. Must be knowledgeable about:
- Understanding the essence of the laws of the Republic of Uzbekistan on education; decrees, directives, and resolutions of the President; resolutions of the Cabinet of Ministers; decisions of the board, orders, instructional letters, modemograms, and telephone messages of the Ministry of Higher and Secondary Specialized Education; as well as orders of the Institute’s Rector.
Qualification requirements:
- Possess exemplary personal qualities—intellect, culture, creativity, courtesy, initiative, a sense of responsibility, the ability to make independent decisions and act autonomously, and decisiveness—while ensuring the achievement of the institution’s strategic goals;
- Hold a higher education degree;
- Stay informed about matters relevant to the specific field of work.
Planning and Finance Department Economist (Category I) – Position Functions:
- Preparing scheduled departmental reports and submitting them to the Head of Department;
- Preparing draft expenditure estimates for extrabudgetary funds;
- Analyzing budgetary and extrabudgetary funds by expenditure category;
- Taking measures to ensure the targeted, proper, and efficient use of funds specified in the estimates and to prevent unnecessary expenditures;
- Preparing and submitting to the Head of Department—on a monthly basis—quarterly and annual payment contracts and “Form 4” reports, including annexes (broken down by personnel categories and wage funds);
- Calculate monthly hourly wages for supervisors of clinical residents employed under paid contracts and submit the data to the accounting department;
- Obtain the monthly timesheets for faculty and department staff, calculate working hours and full-time/concurrent employment units, and forward the information to the accounting department;
- Maintain a register of contract-based support staff, record relevant personnel orders, and reconcile records with the Human Resources department;
- Preparing salary rate calculations for contract-based and service-agreement staff in connection with wage increases mandated by the Decree of the President of the Republic of Uzbekistan;
- Monthly calculation of hourly wages for instructors at the Center for Professional Development of Medical College Educators under service agreements;
- Preparing and submitting reports to the Head of Department—within established deadlines—regarding orders, directives, and official communications received from the Ministry of Health, the Ministry of Higher and Secondary Specialized Education of the Republic of Uzbekistan, and the regional administration (hokimiyat);
- Prepare vacancy listings for the Institute’s staffing schedule and schedules for the modification or replacement of required staff positions for departments or units—based on notifications from department heads and division chiefs—in accordance with the requirements of the Budget Code of the Republic of Uzbekistan;
- Create electronic forms for all work performed within the division;
- Log orders, directives, and official communications received by the division from higher-level organizations in a dedicated register, and transmit them for execution to the Chancellery, Monitoring, and Internal Control divisions in both paper and electronic formats;
- execution of lawful instructions from the department head;
- in-depth knowledge of information and communication technologies;
- adherence to the Institute’s internal regulations, rules of etiquette, and dress code requirements.
Must know:
- Understanding the essence of laws, decrees, directives, and resolutions issued by the President of the Republic of Uzbekistan and the Cabinet of Ministers; decisions of the Board, orders, instructional letters, modemograms, and telephone messages from the Ministry of Higher and Secondary Specialized Education; as well as orders issued by the Institute’s Rector. Qualification requirements:
- Exemplary personal qualities: intellect, culture, creativity, courtesy, initiative, a sense of responsibility, and the ability to make independent decisions;
- Higher education;
- Must stay informed about information and developments relevant to the field of work.
